Administrative Assistant

Company: Jobot
Location: Warren
Posted on: November 14, 2024

Job Description:

Come make an impact!This Jobot Job is hosted by: Alec DavisAre you a fit? Easy Apply now by clicking the "Apply" button
and sending us your resume.Salary: $55,000 - $65,000 per yearA bit about us:Come join an industry leader!Why join us?

• Comprehensive Benefits Offering
• 401(K)
• Generous PTO
• Potential for Remote FlexibilityJob DetailsJob Details:Our organization is seeking a highly skilled and experienced Administrative Assistant to support our dynamic Engineering team. This is a permanent position perfect for a self-starter with a keen eye for detail and a passion for organization. The successful candidate will have the ability to work in a fast-paced environment, manage multiple tasks simultaneously, and have a proactive approach to their work. This role is integral to the smooth running of our engineering department and will offer the right candidate an exciting opportunity to be part of a progressive, growing company.Responsibilities:
  • Provide comprehensive administrative support to the team, including but not limited to scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Manage and process expense reports with accuracy and timeliness.
  • Handle invoicing, including tracking payments and liaising with vendors and clients to resolve any discrepancies.
  • Utilize MS Office Suite to create and edit documents, spreadsheets, and presentations as required.
  • Maintain an organized filing system for easy retrieval of documents.
  • Assist with the preparation of project plans, reports, and other engineering documentation.
  • Act as the first point of contact for the department, managing communications and correspondence with professionalism and discretion.
  • Coordinate and manage special projects as assigned, ensuring deadlines are met.
  • Maintain an up-to-date knowledge of industry developments and trends.Qualifications:
    • A minimum of 5 years of experience in an administrative role, preferably within the manufacturing industry.
    • Proficient in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
    • Exceptional organizational skills with the ability to manage multiple tasks and projects simultaneously.
    • Excellent communication skills, both written and verbal, with the ability to liaise effectively with all levels of staff and external stakeholders.
    • Experience in managing expenses and invoicing.
    • High level of accuracy and attention to detail.
    • Ability to work in a fast-paced environment and adapt to changing priorities.
    • Proactive and self-motivated with the ability to work independently and as part of a team.
    • A degree in Business Administration or a related field would be advantageous, but not essential.Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Keywords: Jobot, Beaverton , Administrative Assistant, Administration, Clerical , Warren, Oregon